A. Digit Accountants – Privacy Policy
The privacy and security of your personal information is important to us at Digit Accountants and we are committed to ensuring that your privacy is protected. Any personal data collected by us will only be processed in accordance with this privacy policy.
This privacy policy sets out how Digit Accountants processes personal data (that is, information by which an individual can be identified) collected by us in the course of our lawful activities, in accordance with the Data Protection Act 1998, the General Data Protection Regulation and any subsequent legislation in force from time to time (‘Data Protections laws’). This policy has been put in place to protect your rights under the Data Protection laws, and it is important that you understand what we will do with your data and are happy with this. If you want to discuss any matter relating to how your data is used, please call us on +44 (0) 20 3468 5546 or email us at enquiry@digitaccountants.co.uk or write to us at Uxbridge Road, Stanmore, Middlesex HA7 3NH. We may be required in certain instances to ask that your request for information be submitted in writing.
References to the processing of information includes the collection, use, storage and protection of data. Digit Accountants is the ‘data controller’ for the purposes of this policy, except where otherwise stated, and the policy extends to its directors, staff and, to the extent set out below, anyone else processing data on our behalf from time to time.
B. Why we process your data
Organisations are permitted to process data if they have a legal basis for doing so. Digit Accountants processes data on the basis that:
- Express and informed consent has been given by the person whose data is being processed; and/or
- Digit Accountants has a legitimate interest in processing data; and/or
- It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
- It is necessary in relation to a contract or agreement under which Digit Accountants has been asked to process the personal information of other individuals, in respect of which the other contracting party warrants that it has a legal basis and the authority to share that data with Digit Accountants in order to be able to deliver services under the contract or agreement. In such cases Digit Accountants is a ‘data processor’ within the meaning of the Data Protection laws and will only process such data for the purposes of performing its obligations under the said contract or agreement
- There is a legal obligation on Digit Accountants to process data.
If and to the extent that Digit Accountants is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent (or that of a legally responsible person for those under 16 years of age) and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which Digit Accountants is able to provide services to or interact with you in future.
Digit Accountants may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.
This policy is effective from 22 May 2018.
C. What data do we collect?
We collect the data necessary for Digit Accountants to offer services to our clients as accountants, corporate and personal tax consultants, business advisors and providers of associated services such as, but not limited to, payroll and bookkeeping functions (‘services’) as well as updating clients on matters relating to these services and the financial sector that we believe will be of interest and use to them. Data collected and processed may include, but not be limited to:
- Names and contact information such as telephone numbers, email and postal addresses
- Such other personal and financial information as may be required to provide services to our clients, including where such information relates to the clients themselves and/or members of the clients’ staff or others, provided lawfully by those clients to Digit Accountants.
- Personal information about Digit Accountants` own staff and others providing services for or to us
- Such other information that is relevant and necessary for Digit Accountants to provide services to our clients, employ staff, maintain its activities and meet its legal obligations.